From Paper Chaos to a Digitally Organized Construction Site – Here’s How

Daily life on a construction site is often marked by communication chaos:

• Photos sent via WhatsApp
• Delivery slips via email
• Timesheets captured as phone snapshots
• Notes scribbled on loose paper – usually lost somewhere in the van

Sound familiar? You’re not alone. But this mess costs you time, money, focus – and your nerves.

Why Communication Chaos Becomes a Real Risk

Construction requires fast, reliable information. But on-site, many things happen at once – and that’s exactly what makes it risky. Data is often spread across too many channels:

Writing Invoices in Construction – Without Sunday Stress

Sunday morning, 8 a.m. Instead of having breakfast with your family, you’re sitting at the kitchen table with stacks of paper, time sheets, and notes, trying to create a proper invoice. Sound familiar?

In the construction industry, office work is often an unwelcome time-waster. But it doesn’t have to be that way anymore – with the right invoicing software for construction companies, you can handle quotes and invoices stress-free during the week – even right from the jobsite.

Why Excel is No Longer Suitable for Managing Your Construction Quotes and Invoices

Excel in construction: an outdated solution for business management

Many contractors and construction businesses still rely on Excel to create quotes, issue invoices, or track project progress. This is understandable — Excel is free, familiar, and easy to use.

But today, in an increasingly digital industry, Excel is showing its limitations when it comes to efficient and profitable management.

“Digitalization could reduce construction costs by up to 20%.” This figure shows that the future of construction is digital, and e-invoicing with Peppol is a key part of that shift.

Especially in construction, where complex supply chains and multiple stakeholders dominate the daily workflow, manual invoice processing often leads to chaos. The solution? E-invoicing with Peppol! It offers standardized, fast, and error-free processes that not only improve cash flow but also reduce administrative costs.

Hit-Online and Hit-Office: Two Synergistic Products

With over twenty years of experience, Ficos is a leading provider of ERP systems for construction companies. The Hit-Office program was originally developed specifically for the parent company of our group, HP Linden. Our experience in the industry and interaction with our customers have allowed us to further develop our software and offer one of the most comprehensive and effective solutions on the market. A program by contractors, for contractors.

Hit-Online: An Essential Digital Tool to Revolutionize Construction

The construction industry is evolving rapidly, and the need to adapt to digitalization is becoming increasingly evident. However, recent figures show that only a fraction of companies in this sector have taken the step towards digital transformation.

The Digital Barometer 2022, published by the Digital Agency, reveals that only 8% of construction companies use an ERP to manage their activities, while the construction sector ranks last in terms of digital transformation in Wallonia, with only 1% of companies having implemented a strategy in this regard.

The Construction Log: A Pillar of the Construction Industry

You all know the construction log for public works and other projects. Digitalize it now and save a lot of time!

In the construction field, managing a construction log is an essential step, overseen by the competent authorities. However, this traditional practice can undergo a major transformation through digitalization. This evolution presents significant advantages for construction stakeholders.

The construction log is an indispensable document on every site. Under the responsibility of the client’s representative, it records daily details of work progress, decisions made, and instructions issued by project stakeholders. It thus provides a precise overview of the progress of the work, promoting transparency, communication, and effective management of construction projects.