Custom Reports: How Hit-Online Simplifies Your Site Administration

In construction, every project involves a long list of administrative tasks: delivery reports, safety checks, daily logs, compliance inspections, site surveys… Often scattered across files and paper reports, these documents slow down workflow. That’s exactly where Hit-Online steps in. By introducing fully digital, customizable reports, the platform turns a heavy process into a smooth, centralised, and efficient experience.

With Hit-Online, each report becomes a natural extension of your project file. Whether it’s a delivery report, a startup checklist, or a VCA inspection, everything is integrated in one digital environment. No more paper stacks or endless searches — all data entered on-site is instantly synced with the project file. You gain full visibility on progress, compliance, and safety, while cutting administrative time drastically.

Centralise, Streamline, and Secure Information

One of the biggest challenges in site management is information fragmentation. Hand-signed delivery slips, misplaced reports, half-filled spreadsheets — data loss is inevitable. Hit-Online’s custom reports solve this by centralising everything in the project’s digital file. Whether you’re in the office or on-site, you can instantly access every report, photo, or signature — all in one place.

Centralisation also improves data security: every entry is timestamped and traceable. You always know who submitted a report, when it was validated, and which attachments were added. In case of inspection, everything is documented, structured, and compliant with legal standards — ensuring both transparency and reliability.

A Tool Built for Daily Efficiency

On-site, simplicity is key. Teams must be able to complete reports in minutes — without complex interfaces. Hit-Online meets this need with an intuitive design, accessible via desktop, tablet, or smartphone. Reports are filled out directly on-site and automatically synced, maintaining a continuous data flow between field and office.

A concrete example: delivery notes.
Instead of printing, signing, scanning, and emailing, the site manager fills out a digital report, adds a delivery photo, driver’s signature, and remarks. Within seconds, the report is linked to the right project, visible to admin, and factored into cost tracking. This repeated process saves huge amounts of time and eliminates double entries.

Easier Compliance, Better Traceability

Regulations in the construction sector are becoming increasingly strict — especially around safety, health, and the environment. Hit-Online’s custom reports let you stay compliant without adding complexity. You can, for instance, create a VCA control report with mandatory fields, photo proof, signatures, and comments — all stored in the project file and ready for audits.

Beyond compliance, this structure enhances internal communication: managers can track observations in real time, identify improvements, schedule corrective actions, and ensure documented follow-up. Digitalisation becomes a management ally rather than a bureaucratic burden.

From Data to Decisions

The data collected via reports doesn’t just sit in storage — it feeds Hit-Online’s dashboards and KPIs. You can analyse productivity, track planned vs. actual costs, and identify recurring site issues. This visibility helps anticipate problems, optimise resources, and boost profitability.

By linking field data to financial and operational analytics, Hit-Online turns daily inputs into strategic insights, bridging the gap between action and decision-making.

Seamless Integration Into Your Processes

Integrating custom reports into Hit-Online requires no major workflow overhaul. You can start with your most used reports — delivery notes, checklists, safety reports — and expand progressively. This gradual approach ensures rapid adoption and quick ROI.

Hit-Online also provides an intuitive report builder: define fields, set mandatory inputs, enable photos or signatures, and control user access — all without technical skills. The goal: keep reports intuitive while maintaining process discipline.

Features Inspired by You

Hit-Online’s reports evolve continuously thanks to user feedback. Several recent improvements — outlined in the release notes — enhance flexibility and usability.

New features include automatic translation, allowing multilingual teams to complete reports in their own language — reducing misunderstandings.

The Start-Stop feature adds precise time tracking within site reports, giving clear visibility on task durations and productivity while improving safety and transparency.

Finally, the ability to upload multiple files at once speeds up visual documentation with complete traceability.

All these updates reflect a consistent goal: to make Hit-Online a tool that truly adapts to your needs and saves you time every day.

Hit-Online: Designed for the Construction Industry

Unlike generic management tools, Hit-Online was built from the ground up for construction and technical businesses.
It understands the realities of the field: multiple sites, mobile teams, and the coordination of suppliers, subcontractors, and deliveries.

Cloud-based and secure, it connects office and site in real time. Integration with Peppol e-invoicing and Hit-Office ensures a seamless bridge between operational and financial management.
Learn more on our website.

A Modern Step for Everyone

Digitalising reports shouldn’t be reserved for big companies. Hit-Online makes this transition accessible to everyone — whether you’re a small contractor, solo builder, or multi-site firm. The solution adapts to your size and workflow, with scalable modules and no unnecessary costs.

By adopting custom reports, you’re doing more than replacing paper — you’re introducing a new culture of management: precision, responsiveness, collaboration. Each data entry becomes a lever for improvement, each report a traceable record, each validation a sign of reliability.

Conclusion

Hit-Online’s custom reports are more than a tech innovation — they mark a natural evolution toward smarter, faster, and more transparent site management. By centralising data, cutting paperwork, and accelerating validation, you bring the office and field together into a unified system.

To see how Hit-Online can simplify your work, create your free account and start today.

Any questions or suggestions?

Visit your Hit-Online client area or contact our support team. We’re here to help!

Enjoy 2 free months to try Hit-Online’s features — reports, e-invoicing, planning — and explore its full potential for your construction business.

Create your free account