Hit-Online is the cloud ERP for gardeners and landscapers in Belgium and Luxembourg. Weekly scheduling, material management, quotes and digital handovers - all in one system, accessible from anywhere, even from the excavator.
As a gardener or landscaper, you’re at the mercy of the weather and the seasons more than almost any other trade. In spring, every job comes in at once, summer is full throttle, and winter planning becomes a challenge in itself. In between: rain that throws everything off, material orders that never quite work out and quotes that take too long.
Friday afternoon, next week’s schedule is set. Monday morning, it rains. Two planting jobs fall through, three teams need reassigning - and you spend the morning on the phone instead of in the garden. What’s an inconvenience for other trades costs you an entire day.
Too few plants ordered - delivery delay, client waiting, job at a standstill. Too much mulch, soil or gravel - storage costs, leftover stock with nowhere to go. Without structured material management, every order is a gamble.
In March and April, every job arrives at the same time. Who works when on which garden? Which team has which equipment? Without a central overview, you lose valuable hours coordinating rather than gardening - exactly when you can least afford it.
See all your teams and projects on a visual weekly calendar - with weather forecasts shown directly per site. If rain is on the way, you see it Thursday evening and can reorganise before anyone picks up the phone. Teams get reassigned to sheltered work or other gardens - everyone gets an instant notification on their phone.
Materials are logged directly in the project - plants, soil, mulch, gravel, fertiliser. Supplier invoices are automatically recognised via PEPPOL and assigned to the right job. You always see what a project actually costs - and make sure everything gets invoiced. No more nasty surprises at the final invoice.
Build your quotes from your own resource library - plants, materials, hourly rates for maintenance and new installations. Change orders come in (a second garden zone, a planting the client spontaneously adds)? You log them directly in the project. When the invoice goes out, everything is already there - nothing gets lost, nothing is forgotten.
When the work is done, you create the handover report directly on your smartphone - with photos of the finished garden, plant lists, maintenance tips and the client’s signature. Everything lands automatically in the right project. If a complaint comes in about plants or workmanship, you have the proof immediately to hand - date, photos, signature.
Ficos has been developing software exclusively for the construction sector in Belgium and Luxembourg for over 20 years. Hit-Online understands the reality of a gardening business: seasonal fluctuations, weather dependency, material management, many projects running in parallel - it’s built in, not bolted on.
Hit-Online runs entirely in the browser, on any device - smartphone, tablet, laptop. Your workers don’t need a specific device or any installation. Wherever there’s a mobile signal - even out in the field - Hit-Online works.
Hit-Online is 100% PEPPOL-compatible: you create your invoice as usual, and Hit-Online transmits it automatically via the PEPPOL network. Incoming supplier invoices are assigned directly to the right project - cost analysis updates instantly.
No expensive annual package for features you never touch. You activate Hit-Online by module: quotes, invoicing, scheduling, forms - separately or combined. Basic access is free, no credit card required, no minimum term.
Ficos runs free live webinars several times a month - with the option to ask questions in real time. Free training videos are also available on demand at any time. Your team gets up to speed at their own pace, without a training block or business interruption.
All your client data, quotes and invoices are stored on European servers. No sharing with third parties. Analytics via self-hosted Matomo - no Google Analytics.
In Hit-Online, you see the weather forecast directly per site in the weekly calendar. As soon as rain is on the way, you move the affected teams to other projects or other tasks - everyone gets an instant notification on their phone. No phone marathon, no lost hours.
Yes. You log material consumption directly in the project - plants, quantities, suppliers. Supplier invoices are automatically recognised via PEPPOL and assigned to the right job. The cost analysis updates instantly - you always see whether a project is still within budget.
Hit-Online gives you an overview of all your teams, projects and resources at a glance. You plan the week visually in the calendar, know who has what and can reschedule quickly when priorities shift. Even in peak season, you stay in control - no paperwork, no chaos.
Yes. You build your own handover form in Hit-Online - with photos of the finished garden, plant lists and maintenance tips. The client signs directly on the smartphone. The report is automatically archived in the project - with date, photos and signature. If a complaint comes in, you have the proof immediately to hand.
You log the change order directly in the active project - with description, materials and hours. It’s automatically included in the next invoice. Nothing gets lost, nothing needs to be added manually later.
No. Hit-Online runs entirely in the browser - nothing to install, nothing to update. Log hours, record material consumption, carry out the handover: all from the mobile browser, with voice input if needed.
Yes. Directly from a quote or project, you can send price requests to your suppliers. Line items and quantities are automatically carried over - you compare the offers received and confirm the best option. Costs feed directly into the project analysis.
Yes - that’s exactly the target. Hit-Online is designed so you can get started without any IT background. Ficos offers monthly training sessions, and the support team is there every step of the way.
Gardeners and landscapers in Belgium and Luxembourg use Hit-Online to reschedule teams around the weather, track material costs without gaps and close every job with a professional digital handover. Get started for free - no credit card, no minimum term.